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Core Facility Center Facilities Usage Guide

Eligible Users

  • Tohoku University staff
  • Tohoku University students

Usage Process

  • Finding Equipment and Instruments

Equipment and instruments registered with our center can be searched from the following location:

Tohoku University Research Infrastructure Portal

This website introduces a wide range of shared equipment and instruments within Tohoku University, including:

Equipment and instruments with our center as the point of contact (“Core Facility Center System for Harmonizing Academic Resource and Equipment (SHARE)”)

Please move to the link in the desired equipment/instrument information screen, check the details, and proceed to step 2.

Equipment and facilities with points of contact other than our center (marked with [Link] after the equipment/facility name)

For details on usage conditions, regulations, and procedures, please contact the link in each equipment/facility information screen directly.

*The following steps are for using equipment and facilities through “Core Facility Center System for Harmonizing Academic Resource and Equipment (SHARE).”

  • Preliminary Consultation

Once you have decided on the equipment or facility you wish to use, please contact one of the following to discuss your intention to use it:

  • “Equipment Manager” in each equipment/facility information screen on Tohoku University Research Infrastructure Portal
  • “Equipment Usage Inquiry Contact Information” in the equipment details page of SHARE

If there is no contact information listed, please inquire at our center’s consultation desk.

  • User Account Registration *First time only

For first-time users, system user registration is necessary.

  1. The responsible for usage and payment should log in to SHARE using their Tohokudai ID and complete the “User Registration.”
  2. (Only if the responsible for usage and payment the user are different) The user should log in to SHARE using their Tohokudai ID and complete the “User Registration.”
  • User categories:

Responsible for usage and payment

The person responsible for paying usage fees (faculty/staff, etc.)

User

The person actually using the equipment/facility (students, etc.)

< Regarding the support system for young researchers to use research equipment >
This is a system that supports up to 100,000 yen per month (including consumption tax) for young researchers who meet either of the following criteria:
① Those who are 39 years old or younger at the end of the fiscal year in which they use the equipment
② Those who are within 15 years after obtaining their doctoral degree as of April 1 of the fiscal year in which they use the equipment (However, for those who have completed clinical training as defined by law after obtaining a doctoral degree in medicine, dentistry, or veterinary medicine, within 17 years)
You can apply through the link below. Please submit your application.

　　Link → Support system for young researchers to use research equipment

  • Equipment/Facility Usage Application
    *Required for each equipment/facility, only for the first use in each fiscal year (may require annual renewal for some equipment)

When using equipment or facilities for the first time, you need to receive “usage approval” for each item.
Please log in to SHARE and submit a usage application from the equipment usage application list screen or the details screen of the equipment/facility you wish to use.
The results of approval/disapproval by the responsible for usage and payment and the equipment manager will be notified via email through the system.

  • Equipment/Facility Reservation and Usage

Those who have been approved for use can make reservations for equipment and facilities at any time on SHARE Please use the reservation calendar to make reservations and use the equipment/facilities.
*For equipment and facilities that cannot be reserved through the reservation calendar, please contact the equipment manager directly.
*Please refrain from canceling reservations without notice or holding long-term reservations.

  • Payment of Usage Fees (Internal Transfer)

Expenses will be transferred using the funding source you registered in the system.

For detailed SHARE operation instructions, please refer to the manual posted on this page.

Eligible Users

  • Researchers and technicians from other universities or research institutions who have a research collaboration relationship with Tohoku University staff and have been introduced by Tohoku University staff
  • Others approved for use by the equipment manager and the Core Facility Center

Usage Process

  • Finding Equipment and Instruments

Equipment and instruments registered with our center can be searched from the following location:

Tohoku University Research Infrastructure Portal

This website introduces a wide range of shared equipment and instruments within Tohoku University, including:

Equipment and instruments with our center as the point of contact (“Core Facility Center System for Harmonizing Academic Resource and Equipment (SHARE)”)

Please move to the link in the desired equipment/instrument information screen, check the details, and proceed to step 2.

Equipment and facilities with points of contact other than our center (marked with [Link] after the equipment/facility name)

For details on usage conditions, regulations, and procedures, please contact the link in each equipment/facility information screen directly.

*The following steps are for using equipment and facilities through “Core Facility Center System for Harmonizing Academic Resource and Equipment (SHARE)“

  • Preliminary Consultation

Once you have decided on the equipment or facility you wish to use, please contact one of the following to discuss your intention to use it:

  • “Equipment Manager” in each equipment/facility information screen on Tohoku University Research Infrastructure Portal
  • “Equipment Usage Inquiry Contact Information” in the equipment details page of SHARE

If there is no contact information listed, please inquire at our center’s consultation desk.

  • User Account Registration *First time only

For first-time users, system user registration is necessary.

  1. The responsible for usage and payment should log in to SHARE and perform “User Registration.”
  2. Using the account registered in i, register the “Billing Information.”
  3. (Only if the responsible for usage and payment and the user are different,) the user should log in to SHARE and perform “User Registration.”
  • User categories:

Responsible for usage and payment

The person responsible for paying usage fees (faculty/staff, etc.)

User

The person actually using the equipment/facility (students, etc.)

  • Equipment/Facility Usage Application
    *Required for each equipment/facility, only for the first use in each fiscal year (may require annual renewal for some equipment)

When using equipment or facilities for the first time, you need to receive “usage approval” for each item.
Please log in to SHARE and submit a usage application from the equipment usage application list screen or the details screen of the equipment/facility you wish to use.
*When applying, the user identification number set in their account is required to set the responsible for usage and payment. The responsible for usage and payment should check their user identification number on their user information page and inform the user in advance.
The results of approval/disapproval by the responsible for usage and payment and the equipment manager will be notified via email through the system.

  • Equipment/Facility Reservation and Usage

Those who have been approved for use can make reservations for equipment and facilities at any time on SHARE. Please use the reservation calendar to make reservations and use the equipment/facilities.
*For equipment and facilities that cannot be reserved through the reservation calendar, please contact the equipment manager directly.
*Please refrain from canceling reservations without notice or holding long-term reservations.

  • Payment of Usage Fees (Bank Transfer)

The Core Facility Center will send an invoice to the email address in the “Billing Information.” Please transfer the payment to the specified account within the payment deadline.
*The payment deadline is typically 30 days from the day after the invoice issuance date.
*If you have any requests such as “I need the invoice by this date,” please consult with our center in advance.
*Please note that the bank transfer fee is the responsibility of the user.

For detailed SHARE operation instructions, please refer to the manual posted on this page.

Example of acknowledgment when using equipment/instruments registered with the Core Facility Center:

（A part of）This study was supported by Research equipment sharing system, Tohoku University (Equipment number・Equipment name).

*The equipment number is the three-digit number preceding the equipment name.

If your results are from usage after July 2021, we would appreciate it if you could also include the following text (this is related to a project adopted by our center):

This work was the result of using research equipment shared in MEXT Project for promoting public utilization of advanced research infrastructure (Program for supporting construction of core facilities) Grant Number JPMXS0440600022.

*The last two digits of “JP〜〜22” represent the year of equipment use. If usage spans multiple years, please include each year. (For example, if equipment was used in 2022 and 2023, it would be “JPMXS0440600022 and JPMXS0440600023”)

The Core Facility Center recognizes the importance of personal information protection and manages information based on the “National University Corporation Tohoku University Personal Information Protection Regulations,” taking the utmost care to protect personal information.

Applicable Personal Information

The applicable personal information refers to information that can identify users of the “Core Facility Center Website,” “Core Facility Center System for Harmonizing Academic Resource and Equipment (SHARE),” and “Tohoku University Research Infrastructure Portal.”

Purpose of Personal Information Use

The collected information is primarily used for the following purposes and will not be used for any other purpose without the consent of the individual:

  • To perform necessary management and communication for using our center
  • To send notifications and survey requests related to our center

Disclosure of Personal Information to Third Parties

In principle, we do not disclose personal information to third parties without the consent of the information subject. However, in the following cases, we may disclose the minimum necessary information for that purpose without consent:

  1. When requested by a public institution through proper legal procedures
  2. When it becomes necessary to protect the rights or property of the Core Facility Center
  3. In other cases where there is a serious and urgent need for the information subject, the Core Facility Center, or a third party

Revision of Personal Information Protection Policy (Privacy Policy)

This personal information protection policy (privacy policy) may be revised or changed as necessary. Please check for these revisions and changes on this website.

Usage Rules

Click here for past regulations on usage equipment and fees

Quick Manuals

User Manuals

Guidelines

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*If your issue is not resolved by the FAQ above, please feel free to contact us through our inquiry form.